Project Overview
Madrid's housing market bursts with possibility, but underneath lies a maze of paperwork and outdated practices that excludes worthy tenants and frustrates honest landlords.
Our client, Arcano Holland, challenged us with a critical observation: thousands of responsible people, students, freelancers, newcomers, can afford a room but don't fit traditional eligibility boxes. Meanwhile, current platforms fail to protect these renters or the owners who'd gladly host them. Urbiqo began here, with a mission to design for dignity first, bureaucracy second.
Urbiqo's strategic positioning: bridging the gap between informal peer-to-peer platforms and full-service agencies. We offer more trust and support than forums, without the complexity and cost of traditional property management.
Context & Challenge
Why does the market fail?
Madrid's housing search is daunting for those outside the "perfect paperwork" checklist. Students, freelancers, and newcomers are routinely turned away. Not for lack of funds, but due to rigid, outdated criteria. Landlords, meanwhile, seek stability and reliability, but face scams, high turnover, and endless churn.
Our research confirmed what the client suspected: standard rental portals offer either zero security (Facebook groups, Nextdoor) or excessive bureaucratic hoops (Idealista, traditional agencies). The market prizes paperwork over people, leaving responsible renters and fair landlords without a trusted middle ground.
User Research
Listening, not assuming
We began with conversations, not solutions. Through 6 in-depth interviews with tenants and landlords, we mapped complete rental journeys, capturing not just actions, but emotional peaks and valleys.
What stood out:
Tenants, especially students and expats, face paperwork hurdles disproportionate to their reliability
Landlords value long-term tenants and positive communication over a perfect salary slip
Both sides are cautious: scams and bad experiences have eroded baseline trust
Hidden fees and unclear requirements create anxiety and wasted time
Meet April and Sofia: our core personas. April, a pragmatic PhD student, needs affordable housing without traditional guarantors. Sofia, a responsible landlord, values stability and compatibility over high turnover. Where their needs overlap is where Urbiqo lives: dignity, transparency and trust for both sides.
Tenant and landlord journey maps revealing shared pain points: eligibility barriers, unclear pricing, fear of scams, and fragmented communication. These insights directly shaped our MVP features.
What's really broken?
What’s really broken?
Through research synthesis and affinity mapping, pain points emerged clearly: documentation inflexibility, confusing requirements, hidden fees, and absent trust signals.
Our "How Might We" questions reframed the challenge:
How might we make dignified rentals accessible to responsible renters lacking standard documentation?
How might we ensure transparent pricing and requirements for both sides?
How might we protect users from scams while keeping the marketplace open?
How might we help tenants demonstrate reliability without a permanent contract?
Too many fall through the cracks. Reliable renters without traditional proof of income remain invisible to platforms. Landlords waste time screening incompatible leads.
We reframed the entire project around dignity: not convenience, not features, but human fairness.
Tenant and landlord journey maps revealing shared pain points: eligibility barriers, unclear pricing, fear of scams, and fragmented communication. These insights directly shaped our MVP features.
Shaping the Solution
Guiding principles
Unlike full-service agencies, Urbiqo bridges informal peer platforms and rigid property managers, offering more support than a chat group, but lighter and more accessible than traditional agencies.
Simplified user flows for tenant search and landlord listing management. Every step was designed to reduce cognitive load and surface trust signals early, helping both sides make confident decisions faster.
Shaping the Solution
Guiding principles
Unlike full-service agencies, Urbiqo bridges informal peer platforms and rigid property managers, offering more support than a chat group, but lighter and more accessible than traditional agencies.
Our Minimum Viable Product (MVP) focused on three pillars:
Alternative verification
Bank statements, student IDs, and freelance invoices can prove eligibility—no endless paperwork required. This unlocks access for responsible renters excluded by traditional platforms.Trust-based profiles
Verified IDs, ratings, reviews, and optional intro videos bring humanity and accountability to both sides. Users aren't faceless listings—they're real people building credibility.Unified dashboard
Search, messaging, document uploads, and contracts—all in one intuitive space. No more forum-hopping, missed messages, or scattered processes.
Early wireframes revealed where users struggled, hidden filters, buried FAQs, confusing tiered pricing. Direct quotes like "I can't find the search options" and "Is this price per month or total?" drove immediate design pivots before moving to low & mid-fidelity.
Process & Iteration
What we changed along the way
Each round of wireframes revealed where real users struggled. Filters were hard to find so we brought them forward. FAQ links were buried, we gave them prominent placement in the menu drop-down. Early multi-tiered pricing confused users, so we simplified to upfront, transparent "all-in" costs.
Through low-fidelity, mid-fidelity, and high-fidelity usability tests (both in-person and remote), we learned to cut complexity, not add features. User feedback like "Everything at a glance... that's a pleasure to read" validated our information hierarchy and minimalist approach.
We used the MoSCoW-method to determine our Must haves, Should haves, Could haves and Won't haves
Feature Prioritization
To focus our MVP, we used the MoSCoW method to categorize features by priority:
Must-Have:
Unified dashboard for messages, applications, and contracts
Verified listings with ID checks to reduce scams
Alternative proof acceptance (bank statements, freelance invoices, student IDs)
Transparent, upfront pricing with no hidden fees
Should-Have:
Secure in-platform payments with optional escrow
User ratings, reviews, and credibility badges
Short intro videos and virtual property tours
Could-Have:
Financial capacity scoring beyond traditional salary
Partnerships with schools and organizations for student/freelancer verification
Integration for bill payments
Won't-Have (for MVP):
Full property management services
Damage handling and vacancy insurance
External advertising campaign tools
A snippet of our visual references that guided Urbiqo's brand: minimal, secure, and clean. We prioritised typography hierarchy and restrained color to build trust and reduce visual noise. Built for scalability and tested for contrast, readability, and emotional tone across all breakpoints.
Visual Identity
Designing for Clarity & Care
Our branding aimed to signal trust, approachability, and professionalism. The naming journey took us through "Casa Clara" (sounded like a restaurant) and "Urbica" (domain taken) before landing on Urbiqo: urban, playful and distinctive.
We studied category leaders to define our visual direction: clean, minimal, with restrained color accents. The 60-30-10 palette, Raleway for headers, and Source Sans for body copy were validated across desktop and mobile for readability and accessibility.
Every component, the responsive property cards, filter overlays, navigation and form flows, was crafted to feel intuitive and calm. The design system ensures consistency from the first click to contract signing.
Brand naming evolution: From "Arcano Holland" to finally "Urbiqo"; urban, playful and perfectly capturing our mission of accessible, dignified city rentals.
From Arcano to Urbiqo
Finding the right name
The naming journey was surprisingly challenging. The parent company, Arcano Holland, didn't resonate with our mission. Arcano means mysterious or secretive in Spanish, the opposite of the transparency we wanted to project. "Holland" would confuse the Madrid market.
Our first attempt, "Casa Clara" (Clear House), sounded more like a restaurant according to Spanish users we interviewed. "Urbica" was memorable and on-brand, but the domain was already taken.
Then the stakeholder suggested "Urbiqo", without knowing we'd been working with "Urbica." It clicked immediately: urban, playful and distinct. The name captures the platform's essence: modern, accessible city living with a personal touch.
From Sketches to Screens
Iterating through fidelity levels
Impact & Reflection
With this platform tenants can now apply for rooms without bureaucratic nightmares, using bank statements or student IDs instead of endless paperwork. Property owners find reliable, compatible tenants with reduced risk and higher retention.
Usability testing showed strong positive responses: users praised the calm, uncluttered interface and felt the platform was "transparent and honest." The review and rating system built confidence, and the clear visual hierarchy helped users find information quickly.
What I learned
This project reinforced core UX principles: prioritize clarity over complexity, and ensure every design decision serves genuine user needs. Direct user interviews provided invaluable insights that shaped every aspect, from initial wireframes to final components.
Collaboration with Jacopo Bettini and April van Dinther brought diverse perspectives and strengthened the solution through constant critique and validation.
Next steps
This project reinforced core UX principles: prioritize clarity over complexity, and ensure every design decision serves genuine user needs. Direct user interviews provided invaluable insights that shaped every aspect, from initial wireframes to final components.
Collaboration with Jacopo Bettini and April van Dinther brought diverse perspectives and strengthened the solution through constant critique and validation.
Witty Wolf Design
Amsterdam
Madrid

























































