A view of Gran Via in Madrid at the golden hour

Designing for
Dignity

Rethinking room rentals in Madrid
A view of Gran Via in Madrid at the golden hour

Designing for
Dignity

Rethinking room rentals in Madrid
A view of Gran Via in Madrid at the golden hour

Designing for Dignity

Rethinking room rentals in Madrid

Client

Sector

My role

Duration

Team

Arcano Holland S.L.: Platform for Urbiqo

Real Estate

UX/UI Design, User Research, Branding, Visual System

4 weeks

April van Dinther, Jacopo Bettini, Marco Ramos

Client

Arcano Holland S.L.: Platform for Urbiqo

Sector

Real Estate

My role

UX/UI Design, User Research, Branding, Visual System

Duration

4 weeks

Team

April van Dinther, Jacopo Bettini, Marco Ramos

Client

Sector

My role

Duration

Team

4 weeks

April van Dinther, Jacopo Bettini, Marco Ramos

Real Estate

Arcano Holland S.L.: Platform for Urbiqo

UX/UI Design, User Research, Branding, Visual System

Project Overview

Madrid's housing market bursts with possibility, but underneath lies a maze of paperwork and outdated practices that excludes worthy tenants and frustrates honest landlords.


Our client, Arcano Holland, challenged us with a critical observation: thousands of responsible people, students, freelancers, newcomers, can afford a room but don't fit traditional eligibility boxes. Meanwhile, current platforms fail to protect these renters or the owners who'd gladly host them. Urbiqo began here, with a mission to design for dignity first, bureaucracy second.

Market positioning map plotting Arcano, Spot a Home, Vitalhouse, Nextdoor, and Idealista along axes of target market specialization (vertical) and service complexity (horizontal). Arcano is shown as highly specialized with medium service complexity; Spot a Home and Vitalhouse are positioned as full-service providers with variable specialization; Nextdoor and Idealista target the mass market with basic services. Each brand is represented by its logo or colored marker on the chart, with a legend included on the right.Market positioning map plotting Arcano, Spot a Home, Vitalhouse, Nextdoor, and Idealista along axes of target market specialization (vertical) and service complexity (horizontal). Arcano is shown as highly specialized with medium service complexity; Spot a Home and Vitalhouse are positioned as full-service providers with variable specialization; Nextdoor and Idealista target the mass market with basic services. Each brand is represented by its logo or colored marker on the chart, with a legend included on the right.
Market positioning map diagram comparing Arcano, Spot a Home, Vitalhouse, Nextdoor, and Idealista by target market specialization and complexity of service, with logos plotted along a labeled grid.Market positioning map diagram comparing Arcano, Spot a Home, Vitalhouse, Nextdoor, and Idealista by target market specialization and complexity of service, with logos plotted along a labeled grid.

Urbiqo's strategic positioning: bridging the gap between informal peer-to-peer platforms and full-service agencies. We offer more trust and support than forums, without the complexity and cost of traditional property management.

Context & Challenge

Why does the market fail?

Madrid's housing search is daunting for those outside the "perfect paperwork" checklist. Students, freelancers, and newcomers are routinely turned away. Not for lack of funds, but due to rigid, outdated criteria. Landlords, meanwhile, seek stability and reliability, but face scams, high turnover, and endless churn.


Our research confirmed what the client suspected: standard rental portals offer either zero security (Facebook groups, Nextdoor) or excessive bureaucratic hoops (Idealista, traditional agencies). The market prizes paperwork over people, leaving responsible renters and fair landlords without a trusted middle ground.

Infographic with three text blocks describing rental challenges: exclusion from platforms due to documentation, risk of scams and lack of verification, and frustration over hidden requirements and lack of support.Infographic with three text blocks describing rental challenges: exclusion from platforms due to documentation, risk of scams and lack of verification, and frustration over hidden requirements and lack of support.

Brand & Feature Analysis

How Urbiqo Sets Itself Apart From Traditional Market Leaders

To prepare Urbiqo’s launch, we conducted a thorough analysis of leading rental platforms in Madrid, benchmarking both their branding and functional features. This revealed a rental market divided between rigid, exclusionary services and insecure, informal alternatives. Key user groups—such as students, freelancers, and expats—are consistently excluded or underserved. Our goal: to bridge this gap by offering dignified, flexible, and secure rental experiences that prioritize both trust and accessibility.


What We Learned & Our Approach:

  • Existing platforms either demand perfect paperwork (Idealista, Spotahome, Vitalhouse) or forego verification altogether, exposing users to risks (Nextdoor, Facebook).

  • Mass-market sites prioritize inventory and transactions but neglect tenant safety and empowerment, offering limited support to vulnerable renters.

  • Premium services favor landlords and require significant capital, while informal forums lack any guarantee or protection.

  • These limitations result in widespread exclusion, frustration, and distrust—leaving a clear need for a more flexible, human-centered solution.


How Urbiqo Tackles the Problem:

  • Alternative Eligibility: Accepts multiple proof types (bank statements, student/freelancer documentation), opening doors for responsible renters who fall through the cracks.

  • Trust and Transparency: Builds confidence through verified profiles, upfront requirements, and clear communication—minimizing scams and wasted effort.

  • Unified, Human-Centered Platform: Combines simple flows, a unified dashboard, and transparent pricing with a brand identity that values dignity, support, and community.


Summary of Key Insights:

  • Most platforms serve either landlords or the masses, but rarely vulnerable groups.

  • Urbiqo’s human-centric design empowers tenants and fosters trust between landlords and renters.

  • No current provider combines alternative verification methods, clear requirements, and genuine user support in one service.

ertical infographic outlining challenges, aspirations, focus areas, and guiding principles in rental design. Contains text blocks about verification, trust systems, clear process, prioritizing user needs, and steps for user research and feature development.ertical infographic outlining challenges, aspirations, focus areas, and guiding principles in rental design. Contains text blocks about verification, trust systems, clear process, prioritizing user needs, and steps for user research and feature development.
Brand analysis table comparing Arcano, Idealista, Nextdoor, Vitalhouse, and Spotahome, featuring columns for core audience, value proposition, positioning and tone, visual identity, strengths, and weaknesses for each platform in the Spanish rental housing market.Brand analysis table comparing Arcano, Idealista, Nextdoor, Vitalhouse, and Spotahome, featuring columns for core audience, value proposition, positioning and tone, visual identity, strengths, and weaknesses for each platform in the Spanish rental housing market.
Feature comparison table for rental platforms in Spain, displaying brands Arcano, Idealista, Nextdoor, Vitalhouse, and Spotahome, with columns highlighting key features, core functionality and benefits, as well as limitations and differentiators for each brand.Feature comparison table for rental platforms in Spain, displaying brands Arcano, Idealista, Nextdoor, Vitalhouse, and Spotahome, with columns highlighting key features, core functionality and benefits, as well as limitations and differentiators for each brand.

Brand and feature comparison across Madrid's rental landscape. Existing platforms either lack verification (Nextdoor, Facebook) or impose rigid screening that excludes non-traditional renters (Idealista, Spotahome). Urbiqo fills the white space: flexible verification, transparent pricing, and human-centered trust signals.

User Research

Listening, not assuming

We began with conversations, not solutions. Through 6 in-depth interviews with tenants and landlords, we mapped complete rental journeys, capturing not just actions, but emotional peaks and valleys.


What stood out:

  • Tenants, especially students and expats, face paperwork hurdles disproportionate to their reliability

  • Landlords value long-term tenants and positive communication over a perfect salary slip

  • Both sides are cautious: scams and bad experiences have eroded baseline trust

  • Hidden fees and unclear requirements create anxiety and wasted time

Persona board for April, PhD student and barista in Madrid. Contains portrait, bio, demographics, core needs, frustrations, personality traits, technology usage, and journey map with action phases and emotional peaks.Persona board for April, PhD student and barista in Madrid. Contains portrait, bio, demographics, core needs, frustrations, personality traits, technology usage, and journey map with action phases and emotional peaks.
Light imageUser Personas April, the room hunter and Sofia, the space provider
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Light imageDark image

Meet April and Sofia: our core personas. April, a pragmatic PhD student, needs affordable housing without traditional guarantors. Sofia, a responsible landlord, values stability and compatibility over high turnover. Where their needs overlap is where Urbiqo lives: dignity, transparency and trust for both sides.

Costumer journeys of April the room hunter and Sofia the space provider showing the highs and lows in their journeysCostumer journeys of April the room hunter and Sofia the space provider showing the highs and lows in their journeys
Light imageDark image
Light imageDark image
Persona board for Sofia, Madrid-based property owner. Includes portrait, bio, core needs, frustrations, demographic data, personality traits, technology use, and a journey map showing steps and feelings in the rental process.Persona board for Sofia, Madrid-based property owner. Includes portrait, bio, core needs, frustrations, demographic data, personality traits, technology use, and a journey map showing steps and feelings in the rental process.

Tenant and landlord journey maps revealing shared pain points: eligibility barriers, unclear pricing, fear of scams, and fragmented communication. These insights directly shaped our MVP features.

What's really broken?

What’s really broken?

Through research synthesis and affinity mapping, pain points emerged clearly: documentation inflexibility, confusing requirements, hidden fees, and absent trust signals.


Our "How Might We" questions reframed the challenge:

  • How might we make dignified rentals accessible to responsible renters lacking standard documentation?

  • How might we ensure transparent pricing and requirements for both sides?

  • How might we protect users from scams while keeping the marketplace open?

  • How might we help tenants demonstrate reliability without a permanent contract?

Too many fall through the cracks. Reliable renters without traditional proof of income remain invisible to platforms. Landlords waste time screening incompatible leads.


We reframed the entire project around dignity: not convenience, not features, but human fairness.

How Might We questions we asked ourselves to come up with possible solutions
How Might We questions we asked ourselves to come up with possible solutions
Three-column board under the heading 'How Might We?' listing challenges and solutions for tenants and landlords, such as eligibility, trust, transparency, and scam prevention. Each column includes example questions and photo avatars to represent user personas.Three-column board under the heading 'How Might We?' listing challenges and solutions for tenants and landlords, such as eligibility, trust, transparency, and scam prevention. Each column includes example questions and photo avatars to represent user personas.

Tenant and landlord journey maps revealing shared pain points: eligibility barriers, unclear pricing, fear of scams, and fragmented communication. These insights directly shaped our MVP features.

Shaping the Solution

Guiding principles

Unlike full-service agencies, Urbiqo bridges informal peer platforms and rigid property managers, offering more support than a chat group, but lighter and more accessible than traditional agencies.

A user flow chart that indicates how users can navigate through the websiteA user flow chart that indicates how users can navigate through the website
A user flow chart that indicates how users can navigate through the websiteA user flow chart that indicates how users can navigate through the website

Simplified user flows for tenant search and landlord listing management. Every step was designed to reduce cognitive load and surface trust signals early, helping both sides make confident decisions faster.

Shaping the Solution

Guiding principles

Unlike full-service agencies, Urbiqo bridges informal peer platforms and rigid property managers, offering more support than a chat group, but lighter and more accessible than traditional agencies.


Our Minimum Viable Product (MVP) focused on three pillars:


  1. Alternative verification
    Bank statements, student IDs, and freelance invoices can prove eligibility—no endless paperwork required. This unlocks access for responsible renters excluded by traditional platforms.


  2. Trust-based profiles
    Verified IDs, ratings, reviews, and optional intro videos bring humanity and accountability to both sides. Users aren't faceless listings—they're real people building credibility.


  3. Unified dashboard
    Search, messaging, document uploads, and contracts—all in one intuitive space. No more forum-hopping, missed messages, or scattered processes.

Low-fidelity wireframes of Urbiqo dashboard and search flow
Low-fidelity wireframes of Urbiqo dashboard and search flow

Early wireframes revealed where users struggled, hidden filters, buried FAQs, confusing tiered pricing. Direct quotes like "I can't find the search options" and "Is this price per month or total?" drove immediate design pivots before moving to low & mid-fidelity.

Process & Iteration

What we changed along the way

Each round of wireframes revealed where real users struggled. Filters were hard to find so we brought them forward. FAQ links were buried, we gave them prominent placement in the menu drop-down. Early multi-tiered pricing confused users, so we simplified to upfront, transparent "all-in" costs.


Through low-fidelity, mid-fidelity, and high-fidelity usability tests (both in-person and remote), we learned to cut complexity, not add features. User feedback like "Everything at a glance... that's a pleasure to read" validated our information hierarchy and minimalist approach.

We used the MoSCoW-method to determine our Must haves, Should haves, Could haves and won't havesWe used the MoSCoW-method to determine our Must haves, Should haves, Could haves and won't haves
MoSCoW method board listing must-have, should-have, could-have, and won't-have features for Urbiqo rental platform, divided into colored sections for prioritization and stakeholder commentary.MoSCoW method board listing must-have, should-have, could-have, and won't-have features for Urbiqo rental platform, divided into colored sections for prioritization and stakeholder commentary.

We used the MoSCoW-method to determine our Must haves, Should haves, Could haves and Won't haves

Feature Prioritization

To focus our MVP, we used the MoSCoW method to categorize features by priority:


Must-Have:

  • Unified dashboard for messages, applications, and contracts

  • Verified listings with ID checks to reduce scams

  • Alternative proof acceptance (bank statements, freelance invoices, student IDs)

  • Transparent, upfront pricing with no hidden fees


Should-Have:

  • Secure in-platform payments with optional escrow

  • User ratings, reviews, and credibility badges

  • Short intro videos and virtual property tours


Could-Have:

  • Financial capacity scoring beyond traditional salary

  • Partnerships with schools and organizations for student/freelancer verification

  • Integration for bill payments


Won't-Have (for MVP):

  • Full property management services

  • Damage handling and vacancy insurance

  • External advertising campaign tools

Urbiqo brand style tile with color palette, icons, buttonsUrbiqo brand style tile with color palette, icons, buttons
Style tile depicting Urbiqo's visual identity, including logo, typography samples, color palette circles, icons, buttons, menu/search bars, and room preview card. Designed to showcase brand’s minimal and secure aesthetics.Style tile depicting Urbiqo's visual identity, including logo, typography samples, color palette circles, icons, buttons, menu/search bars, and room preview card. Designed to showcase brand’s minimal and secure aesthetics.

A snippet of our visual references that guided Urbiqo's brand: minimal, secure, and clean. We prioritised typography hierarchy and restrained color to build trust and reduce visual noise. Built for scalability and tested for contrast, readability, and emotional tone across all breakpoints.

Visual Identity

Designing for Clarity & Care

Our branding aimed to signal trust, approachability, and professionalism. The naming journey took us through "Casa Clara" (sounded like a restaurant) and "Urbica" (domain taken) before landing on Urbiqo: urban, playful and distinctive.


We studied category leaders to define our visual direction: clean, minimal, with restrained color accents. The 60-30-10 palette, Raleway for headers, and Source Sans for body copy were validated across desktop and mobile for readability and accessibility.


Every component, the responsive property cards, filter overlays, navigation and form flows, was crafted to feel intuitive and calm. The design system ensures consistency from the first click to contract signing.

This image shows how we got from Arcano to UrbiqoThis image shows how we got from Arcano to Urbiqo
Brand naming infographic describing the evolution from Arcano Holland to Urbiqo, with timeline and feedback on name choices for urban rental branding. Includes circular avatar of project team member.Brand naming infographic describing the evolution from Arcano Holland to Urbiqo, with timeline and feedback on name choices for urban rental branding. Includes circular avatar of project team member.

Brand naming evolution: From "Arcano Holland" to finally "Urbiqo"; urban, playful and perfectly capturing our mission of accessible, dignified city rentals.

From Arcano to Urbiqo

Finding the right name

The naming journey was surprisingly challenging. The parent company, Arcano Holland, didn't resonate with our mission. Arcano means mysterious or secretive in Spanish, the opposite of the transparency we wanted to project. "Holland" would confuse the Madrid market.


Our first attempt, "Casa Clara" (Clear House), sounded more like a restaurant according to Spanish users we interviewed. "Urbica" was memorable and on-brand, but the domain was already taken.


Then the stakeholder suggested "Urbiqo", without knowing we'd been working with "Urbica." It clicked immediately: urban, playful and distinct. The name captures the platform's essence: modern, accessible city living with a personal touch.

Concept sketches, low, mid and hight fidelity wireframes, with remarks from usability testingsConcept sketches, low, mid and hight fidelity wireframes, with remarks from usability testings
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Concept sketches exploring Urbiqo platform layout, with rough outlines for service cards, two-level pricing for tenants and landlords, and step-by-step journey flows. Accompanied by feedback notes on structure and content clarity.Concept sketches exploring Urbiqo platform layout, with rough outlines for service cards, two-level pricing for tenants and landlords, and step-by-step journey flows. Accompanied by feedback notes on structure and content clarity.

Concept Sketches: Finding the Core

Hand-drawn explorations focused on core flows and layout structure. Initial user feedback revealed confusion about tenant/landlord separation and unclear journey steps. Users said: "I can't tell which path is for me" and "The steps blend together."

Low-Fidelity Wireframes: Testing Architecture: Alt text: "Low-fidelity wireframe for Urbiqo homepage illustrating grids, boxed sections with placeholder icons, initial hierarchy of product tiers, benefit cards, and contact information. Sidebar explains design changes led by user feedback.Low-Fidelity Wireframes: Testing Architecture: Alt text: "Low-fidelity wireframe for Urbiqo homepage illustrating grids, boxed sections with placeholder icons, initial hierarchy of product tiers, benefit cards, and contact information. Sidebar explains design changes led by user feedback.

Low-Fidelity Wireframes: Testing Architecture

Basic wireframes with grids and boxed sections tested information architecture and navigation paths. Usability testing showed filters were hard to find and benefit statements lacked visual hierarchy. Direct feedback: "I can't find the search options" and "Where are the main benefits?"

From paper sketches to pixel-perfect interfaces. Each stage brought us closer to a platform users described as "clean," "trustworthy," and "easy to navigate."

Mid-Fidelity Wireframes: Adding Clarity

Mid-fidelity wireframe for Urbiqo homepage with clear header, benefit cards, icons, calls to action, and structured layout. Sidebar summarizes structure, visual improvements, and changes based on usability feedback.Mid-fidelity wireframe for Urbiqo homepage with clear header, benefit cards, icons, calls to action, and structured layout. Sidebar summarizes structure, visual improvements, and changes based on usability feedback.

Icons, summary cards, and content hierarchy were introduced to improve visual scanning and user engagement. Testing revealed users wanted benefits "at a glance" and clearer calls-to-action. We moved key elements forward and simplified navigation based on user requests for "everything visible without clicking around."

High-Fidelity Design: Polished & Purposeful

High-fidelity homepage design for Urbiqo platform, showing clean layout, real images, explainer cards, navigation, value statements, and footer with support and legal links. Includes left panel noting design structure, navigation, visuals, feedback changes, and product tiers for tenants and landlords.High-fidelity homepage design for Urbiqo platform, showing clean layout, real images, explainer cards, navigation, value statements, and footer with support and legal links. Includes left panel noting design structure, navigation, visuals, feedback changes, and product tiers for tenants and landlords.

Final visual design integrated complete branding, typography, and refined components. Users praised the "calm, uncluttered interface" and felt the platform was "transparent and honest." The design system ensured consistency while the clear visual hierarchy helped users find information quickly.

From Sketches to Screens

Iterating through fidelity levels

Our design process moved through four distinct phases, each validated with users before progressing:


Concept Sketches: Hand-drawn explorations of core flows and layouts
Low-Fidelity: Basic wireframes testing information architecture and navigation
Mid-Fidelity: Added content hierarchy and interaction patterns
High-Fidelity: Polished visual design with final branding, typography, and components


Each stage revealed friction points. Users requested prominent filters, clear FAQ access, and simplified pricing displays. We cut complexity at every turn, guided by real feedback.

Our design process moved through four distinct phases, each validated with users before progressing. Rather than rushing to high-fidelity designs, we invested time at each stage to catch friction points early and build on solid foundations.

Impact & Reflection

With this platform tenants can now apply for rooms without bureaucratic nightmares, using bank statements or student IDs instead of endless paperwork. Property owners find reliable, compatible tenants with reduced risk and higher retention.


Usability testing showed strong positive responses: users praised the calm, uncluttered interface and felt the platform was "transparent and honest." The review and rating system built confidence, and the clear visual hierarchy helped users find information quickly.

What I learned

This project reinforced core UX principles: prioritize clarity over complexity, and ensure every design decision serves genuine user needs. Direct user interviews provided invaluable insights that shaped every aspect, from initial wireframes to final components.


Collaboration with Jacopo Bettini and April van Dinther brought diverse perspectives and strengthened the solution through constant critique and validation.

Next steps

This project reinforced core UX principles: prioritize clarity over complexity, and ensure every design decision serves genuine user needs. Direct user interviews provided invaluable insights that shaped every aspect, from initial wireframes to final components.


Collaboration with Jacopo Bettini and April van Dinther brought diverse perspectives and strengthened the solution through constant critique and validation.

Witty Wolf Design

By Marco Ramos
By Marco Ramos
By Marco Ramos
Copyright Witty Wolf Design 2025